⚖️ AltaWorld Event Terms & Conditions of Service (ToS)

These Terms and Conditions govern the sale of registrations and attendance at any AltaWorld Organised Events.

1. Registration and Payment

• Registration Acceptance: All registrations are subject to acceptance by AltaWorld. Confirmation of acceptance will be sent via email upon successful payment.
• Payment: Full payment is required at the time of registration. If payment is not received, AltaWorld reserves the right to cancel the registration without notice.
• Pricing: Event pricing is subject to change. The applicable rate is the one published at the time of registration. Discounts cannot be applied retrospectively.
• Badges: Event badges must be worn at all times and are non-transferable on-site.

2. Cancellations and Refunds (Attendee)

• Refund Policy:
  • Cancellations received 30 days or more before the Event start date will be eligible for a full refund, minus a 10% administrative fee.
  • Cancellations received less than 30 days before the Event start date are non-refundable.
• Substitutions: Attendee substitutions from the same organization are permitted at no additional cost. All substitution requests must be made in writing to the AltaWorld registration team at least 72 hours prior to the Event start.
• No-Shows: Failure to attend the Event does not qualify for a refund.

3. Changes to the Event

• Program Changes: AltaWorld reserves the right to make changes to the Event agenda, speakers, format, and venue at any time without prior notice. AltaWorld is not responsible for the cancellation or non-attendance of any specific speaker, including those advertised.
• Event Cancellation: If the Event is canceled for any reason, AltaWorld’s liability is limited to a full refund of the registration fee paid. AltaWorld is not responsible for any other costs incurred by the attendee, such as travel or accommodation expenses.
• Force Majeure: AltaWorld shall not be liable for any failure or delay in performance of its obligations under these Terms and Conditions if such failure or delay is due to circumstances beyond its reasonable control (e.g., natural disasters, acts of terrorism, government regulations, or public health crises).

4. Liability and Indemnity

• Personal Risk: Attendees participate in the Event at their own risk. Attendees are responsible for their own safety and property, and AltaWorld shall not be liable for any loss, damage, or injury sustained during the Event.
• Limitation of Liability: In no event shall AltaWorld or its organizers be liable for any indirect, incidental, special, or consequential damages arising out of or in connection with the Event. AltaWorld’s maximum aggregate liability shall be limited to the amount of the registration fee paid by the attendee.
• Indemnity: The attendee agrees to indemnify and hold harmless AltaWorld against any claims, damages, or costs (including reasonable legal fees) arising from the attendee’s breach of these Terms and Conditions or violation of the Code of Conduct.

5. Intellectual Property and Recordings

• Content Rights: All materials and content presented at the Event, including presentations, videos, and handouts, are the intellectual property of AltaWorld or the respective speakers/presenters. Unauthorized recording (audio, video, or photography) and distribution of Event content is strictly prohibited.
• Event Photography/Media: By attending the Event, attendees grant AltaWorld permission to use any photographs, videos, and audio recordings taken during the Event for marketing, promotional, and educational purposes.

6. Governing Law

These Terms and Conditions shall be governed by and construed in accordance with the laws of Indian Government. Any disputes arising under these Terms shall be subject to the exclusive jurisdiction of the courts of that jurisdiction.

📜 AltaWorld Events Code of Conduct: Professional Communication & Inclusion

This section outlines the standards for communication and professional behavior expected of all participants—attendees, speakers, sponsors, volunteers, and staff—at any AltaWorld event, including the Women in Insurance Tech Conference.

1. Anti-Discrimination and Harassment Policy

AltaWorld is dedicated to providing an inclusive, respectful, and harassment-free environment. Discrimination, harassment, or verbal abuse based on any protected characteristic is strictly prohibited.

Prohibited comments and behaviors include, but are not limited to:

• Discrimination: Comments or actions related to race, color, ethnicity, national origin, gender identity, sexual orientation, age, religion, disability, or veteran status.
• Sexism and Ageism: Making generalizations, dismissive, or derogatory remarks about any group, specifically including women and age-based categories (e.g., using gender-specific language like “that guy” repeatedly when referring to leadership in a mixed-gender setting).
• Inappropriate Generalizations about Employment Status: Derogatory, unfounded, or professionally damaging statements that generalize about the character or performance of individuals based on their current employment status (e.g., stating that individuals who are “out of work, unhappy where they are, or looking for a new job” are universally not “top performers”).

2. Standards of Professional Communication and Respect

All presentations and professional discourse must be conducted with respect, integrity, and self-awareness.

• Respect for the Audience: Presenters must be mindful of the room’s composition, the session’s context, and the professional dignity of all participants.
• Promotion of Inclusive Values: All content, especially from speakers and presenters, must reflect and promote the values of diversity, equity, and inclusion that AltaWorld stands for. The content should not promote or justify exclusionary hiring practices or social segregation in the workplace.
• Professional Decorum: Speakers are expected to maintain professional composure and respect. This includes appearance and demeanor (e.g., “button up your shirt”) and avoiding arrogance, bravado, or overly combative language that diminishes the professionalism of the event.

3. Intervention and Consequences

• Right to Intervene: Organizers, staff, and attendees have the right and are encouraged to politely and professionally interrupt presentations or conversations where violations of this code occur to correct the behavior and protect the professional environment.
• Consequences of Violation: Individuals who violate this Code of Conduct, particularly speakers or panelists, will be subject to immediate action, including being required to cease the presentation, immediate removal from the event without refund, and potential exclusion from future AltaWorld events.